VIC Interior Pte Ltd

VIC Interior Pte Ltd is seeking a motivated and organized Project Coordinator to support the successful execution of healthcare, institutional, commercial, and interior fit-out projects. The Project Coordinator will assist the Project Manager in coordinating site activities, documentation, procurement, scheduling, and communication with clients, consultants, subcontractors, and suppliers to ensure projects are completed safely, on time, within budget, and to the required quality standards. Key Responsibilities Project Coordination Assist the Project Manager in planning, coordinating, and monitoring all project activities from commencement to completion. Coordinate with clients, consultants, subcontractors, suppliers, and internal departments to ensure smooth project execution. Attend site meetings, coordination meetings, inspections, and prepare meeting minutes when required. Project Planning & Monitoring Monitor project schedules and work progress against the approved programme. Follow up on outstanding issues, action items, and project deliverables. Assist in preparing weekly and monthly project progress reports. Documentation & Contract Administration Prepare and maintain project documentation including RFI, RFA, method statements, risk assessments, inspection requests, shop drawing submissions, material submissions, and as-built drawings. Maintain proper filing of project correspondence, drawings, approvals, and records. Assist in preparing variation orders, quotations, progress claims, and final accounts. Procurement & Material Coordination Coordinate material purchases, delivery schedules, and supplier quotations. Follow up with suppliers and subcontractors to ensure timely delivery of materials and services. Monitor material usage and report any shortages or delays. Site Coordination Conduct regular site inspections to monitor work progress and quality. Coordinate daily work activities with Site Supervisors and subcontractors. Assist in resolving site issues and report technical matters to the Project Manager. Quality & Safety Ensure works comply with approved drawings, specifications, client requirements, and company quality standards. Support compliance with Workplace Safety & Health (WSH) regulations and site safety procedures. Assist in coordinating inspections, testing, commissioning, and project handover. Client & Consultant Liaison Maintain effective communication with clients, consultants, and authorities. Respond promptly to project enquiries and coordinate information between all project stakeholders. Support defect rectification works during the Defects Liability Period (DLP). Requirements Diploma or Degree in Building, Construction Management, Interior Design, Architecture, Civil Engineering, or a related discipline. Minimum 2–3 years of experience in project coordination, interior fit-out, renovation, or A&A works. Experience in healthcare, hospital, clinic, laboratory, or institutional projects will be an advantage. Good understanding of construction drawings, project documentation, and contract administration. Proficient in Microsoft Office (Word, Excel, Outlook), AutoCAD, and project documentation software. Strong communication, coordination, and organizational skills. Able to work independently, multitask, and perform under tight project schedules. Positive attitude with good teamwork and problem-solving abilities. Benefits Competitive salary based on qualifications and experience. Performance bonus based on individual and company performance. Career development and training opportunities. Opportunity to work on prestigious healthcare and institutional projects. Supportive and collaborative working environment.