We are seeking a proactive and detail-oriented Sales Coordinator to join our team. The candidate will support the sales and project teams in handling interior design and construction projects, from initial client enquiries and quotations through project coordination and handover. The role requires close coordination with our Interior Designers, Project Managers, Quantity Surveyors (QS), subcontractors, suppliers, and clients to ensure accurate documentation, timely follow-ups, and smooth project execution.

Key Responsibilities

• Coordinate with Interior Designers, Project Managers, Quantity Surveyors (QS), subcontractors, suppliers, and clients on ongoing interior design and construction projects.

• Prepare and process project quotations, sales orders, purchase orders, delivery orders, tender submissions, variation orders (VOs), and progress claims.

• Review project information and coordinate with the relevant teams to ensure quotations and documents accurately reflect design specifications, materials, scope of works, and project requirements.

• Follow up with clients regarding quotations, proposals, material selections, project requirements, and variation orders.

• Assist the Interior Design and Project Management teams in coordinating material samples, finishes, specifications, and supplier quotations.

• Coordinate with subcontractors and suppliers regarding pricing, material availability, delivery schedules, and project requirements.

• Maintain and update project documentation, including BOQs, quotations, contracts, drawings, material selections, and other project-related records.

• Assist the Quantity Surveyors and Project Managers in gathering information required for costing, procurement, variation orders, and progress claims.

• Track project timelines, outstanding quotations, client requirements, material orders, and other follow-up items.

• Prepare weekly/monthly sales reports and project status updates for management.

• Attend or assist with client meetings, site visits, and supplier meetings when required.

• Perform other sales coordination, project administration, and related duties assigned by management.

Requirements

• 2–3 years of experience as a Sales Coordinator, Sales Admin, Project Coordinator, or similar role, preferably in the Construction, Interior Design, Renovation, or Fit-Out industry.

• Experience working with Interior Designers, Project Managers, Quantity Surveyors, contractors, subcontractors, or suppliers is highly advantageous.

• Basic understanding of BOQ, quotations, architectural/interior design drawings, material specifications, and construction documentation.

• Experience handling variation orders, tender documents, progress claims, purchase orders, and supplier quotations is an advantage.

• Proficient in Microsoft Office, especially Excel and Word.

• Strong organizational and coordination skills with excellent attention to detail.

• Good written and verbal communication skills.

• Able to manage multiple projects, deadlines, and follow-ups simultaneously.

• Strong customer service and problem-solving skills.

• Diploma or Bachelor's Degree in Business Administration, Interior Design, Construction Management, Quantity Surveying, or a related field.

• Willing to travel within Singapore for site visits, client meetings, and supplier visits when required.